Category Archives: Write6x6

The Art of Intentional Planning

Last fall, I went on a weekend getaway to Hood River, Oregon to hang with friends and take an art journaling class. The art studio hosting the class was the last place I’d expect to stumble on an organizational productivity tool that would rock my teaching existence! I am quite sure I will never be the same.

Okay, maybe that was artistic license. But after our class, my friends and I perused the studio’s gift shop, and in-between paintbrushes and canvases I found these lovely daily planner sheets by Ramona & Ruth.

I used to start each day in response mode. Now, before I open my e-mail and let in the fresh hell of whatever online emergencies occurred overnight, I start the day with this planner. The first section I fill out is my daily intention:

In this small box I write something meaningful that I want to remember throughout the day. Some of my intentions have been to take two mindful breaks during the day or to remember perfection is an illusion.

The next block I fill in is my time schedule:

I use a process outlined in the book Happier Hour of writing down not only my obligations but my commitments to self. So, right next to a committee meeting might be an appointment for a 10-minute meditation. (Actually, maybe before and after the committee meeting!)

After that, I enter my tasks to complete in the day:

What I love about this planner is the ability to identify three priorities. What I hate about this planner is that there are too many damn lines. But, back to the love; I get a little dopamine surge when I am able to check off each task as “done.” I often think I can accomplish more than I actually can. Now I limit the amount of tasks I put on my daily list.

Thus, it feels very satisfying to put some tasks in this section:

Finally, in the bottom left corner is the opportunity to write something for which I am grateful:

(Today, I am grateful to be able to submit this blog post just under the wire!)

I don’t love this tool because it makes me a more productive teaching automaton. Rather, it helps me to have more balance in my days and be more reasonable in my self-expectations. It allows me to proactively plan my day rather than being led around by immediate drama.

Does this all work perfectly? Absolutely not. But my life-in-balance is sort of a sculpture I work on each day . . . shaping here, chiseling there.

 

HT2 152 – Our home away from home!

My workspace is my classroom, and there are a couple of things that I do to make a room of computers and monitors feel more welcoming. I’m sure you do several of these as well! My unknown colleagues who share HT2 152 also add to the collection. I appreciate you!

  • Supply corner for pencils, pens, post-its, stapler (when it doesn’t walk away!), tape, 5 x 8 cards for name plates, and markers
  • Snack basket including some protein options and quick carbs. Students bring things when they’re celebrating birthdays or a new job.
  • Kleenex
  • Sanitizing supplies thanks to maintenance! We share computers so we’re staying safe!
  • Oils and lotions for aromatherapy. We practice breathing exercises to help us transition and focus.
  • LOTS of white board markers and erasers since we’re all adding our good ideas to the walls.

Do you have anything else in your classroom that I should add to ours?

 

No Way! Not in My Car:  The Rise of Mobile Workspaces…

In the era of remote work, and the habits of increased multi-tasking,  unconventional yet practical alternatives to traditional office spaces have arisen. Alas, office meet car! !  Now,  as innovative and convenient as this may be, I find this newly formed behavior of mine to be quite conflicting.  

While I love the idea of flexibility and improved efficiency in my daily schedule, I am fairly certain my  ‘73 Dodge Dart was not intended as a mobile office. Mechanically sound, but technologically challenged, my hotrod is not ideal for the multi-screened Google Meets, while shifting between gears and navigating so many open tabs on my browser with a laptop as my passenger. Don’t worry, I only turn my video on when I am at a complete stop. All joking aside,  I never would have thought that calling into a meeting, responding to a Chat, or answering an email, all hands-free while driving to my next destination would have become part of my new version of an office. 

Appreciating the inspirational moments where my office and my expressions of self collide, I cannot help wondering how I can optimally integrate these worlds into a balance that my mobile workspace simply wasn’t designed to do.  The balancing act of working and living have intertwined as I cruise in my hotrod, hearing the rumble of the engine, the chimes from email notifications, with the recognition that my office, my space, and my work will forever be changed. 

 

Tech Tip: Use Time-Blocking – Please!

This might be a personal request of all faculty I have the pleasure of working with. With all of us working from home a lot more and possibly only being on campus two days a week, it’s challenging trying to find time to meet with people. It’s so nice when I can just pull up a calendar invite, add the people I want to meet with, and choose “Find a Time." It magically presents everyone's calendar revealing all the common free time. This, people, is how most organizations work. However, we don’t even come close. Most of the time there is nothing listed on faculty calendars. Oh, so you’re free on Wednesday at 2 pm. That’s perfect. Well, that’s usually not the case. My tiny tech tip is to leverage your digital calendar tools to implement time-blocking strategies. In addition to simply listing your class, office hours, and meeting times, allocate specific blocks of time for different tasks, such as grading, research, and class preparation. This helps in creating a structured schedule and enhances focus on specific activities during dedicated time slots. It also allows for better visualization of your day and ensures that important tasks are given the attention they deserve. But most importantly to me, your colleague, is now I know when I can request a meeting with you. If you’re still available for meeting requests but you’ve blocked off time to grade, you can indicate that you are still free on the calendar event. It’s quite simple. So what do say? Can we please use our calendars?

Effortless Perfection

My Audible “read” of the week is Susan Cain’s “Bittersweet.” One of the topics she discusses is about “effortless perfection.” She explains it as this unrealistic state we attempt to achieve in order to fool others into thinking we have everything under control and life is cool. Underneath, we are all “train wrecks!” Okay, I speak for myself…

Yup, I do that! I didn’t realize that it was a thing and I didn’t realize that I did it! But it made me laugh. I started to conjure up images of people that appear to be effortlessly perfect! In the swimming world, Michael Phelps comes to mind, effortlessly swimming the impossible butterfly stroke at superhuman speed. Then I think of the years of grueling training to which he has subjected his mind and body. His world fame came at huge price to his sanity. But he is an icon of this era.

Michale Phelps Swimming

I think of famous musicians who sing their hearts out on stage in front of audiences all over the world. Yet, I just have to tell my phone to play their song and it effortlessly plays across the airwaves, And I think to myself, how many times have they sung that song over and over and over? How many times do you think Mick Jagger has sung “Satisfaction?” How hard that must be to tour the world and be away from home for so long. How many hours spent rehearsing and perfecting?

I look around at my coworkers who show up with a smile each day, knowing that they are making a difference, while carrying a mountain of endless stress brought on by an attempt to keep home life and work life in balance. The resilience they display is mind blowing. And they come back the next day and do it again and again and again. They seem to do it with ease.

Why do we strive for effortless perfection? Go on, admit it! You do it too!


 

Ode to the Yellow Legal Pad

My workspace in higher education has changed many, many times over the past 15 years. Just during my time as faculty, I moved offices seven times in eight years, if memory serves. I’m a fan of change, so each move presented an opportunity to learn about a new location on campus, meet new colleagues, connect with students in a different space, or get a new plant (spoiler alert: they all died… my condolences, plant world).  

One constant throughout all of this change, manifesting my love of putting pen to actual paper, is the Yellow Legal Pad. A note-taker’s dream come true! It’s a beautiful canvas, page upon page, awaiting all manner of thoughts, ideas, and big plans. Outlines, books to read, research topics to explore, quotes that resonated. Not to mention doodles (not every meeting can be riveting), grocery lists, and an occasional note to myself not to forget that thing I keep forgetting. I can work just about anywhere as long as I have my trusted YLP and pen by my side.  

The Yellow Legal Pad accompanied me through law school (I know, so predictable), my Ph.D. program, eight years of full-time teaching, and now many years of administration…ing. It’s my essential learning, thinking, and writing tool. I mourn for all of the never-to-be loved-by-Gen-Z Yellow Legal Pads. Maybe I’ll start a Gretchen Wieners-esque “make YLP happen!” movement.

In my current office, I have many new-to-me things, all lovely and deeply appreciated. I have a handful of ink pens at the ready. But none are more precious to me than the stacks of Yellow Legal Pads, both new and those already filled with notes to be revisited and reflected upon. 

I invite you to join me in admiration of the YLP. We can meet for coffee or lunch and share our joy in opening up a new pack, tearing off a sheet to roll into a ball and throw at the nearest trash can, or simply stacking them neatly as a reminder of the work accomplished and exciting work ahead. Here’s to you, YLP! And with that, I’m off to do that thing I would have forgotten but for you.

 

Office Space as Reflective Space: Who Am I?

When setting up my office space I wrestled with what to put on the walls–what do I want people to see when they come in my office? I meet with numerous students and I wanted the space to be a warm and inviting space that would provide a sense of who I am for those meeting me for the first time. The pictures and items on my walls reveal the diverse sides of who I am.

First, there is a picture of my family taken at my son’s wedding a few years ago. I love my family and this is a reminder that the most important things in life are not found in my office but in the relationships outside of it.

The next set of pictures revolve around Francis Schaeffer–a philosophical thinker. (I am in the Philosophy & Religious Studies Department, after all!)

Schaeffer was a philosopher and public intellectual whose writings I read in high school. He was the motivating factor for me to pursue philosophy and the life of the mind. I keep this quotation from him right above my desk as an inspirational reminder to me….

Next, people will see an art project my daughter and I worked on a few years ago. It’s based on the famous Shroud of Turin and we sought to recreate the image in a unique manner.

I read an article by literature professor, Nathan Wilson, about how he created a replication of the image by painting on a piece of glass and letting the sun bleach out the negative space. In other words, the dark parts of the image are not a result of being put on a light cloth but, rather, the result of a dark cloth being bleached out except for the areas of the image. My daughter and I tried it in our backyard and it worked!

No GCC office would be complete without a Gauchos flag!

The next two pictures reflect a bit of the fun side of who I am. These are also some of the first items students see when they come into my office. The first is a quotation from the movie “Nacho Libre”–a truly great movie!

And, finally, for the superhero enthusiast there is Batman. My friend drew this for me back in 1989. Michael Keaton’s Batman had recently come out and I was a fanatic. I saw the movie twice on the opening day–one time was at 3 am!

Yes, there are the miscellaneous philosophy books and scattered files that accompany any office in our department but the pictures give a picture of who I am in my diversity of personality. They remind me of who I am and I hope give a glimpse of my manifold character to the students who enter.

 

Note to Self

by Mary Anne Duggan

If I were to write a letter to myself as a beginning teacher some 36 years ago, what would I say? How could I light a path forward for the old me? How could I keep the letter from being 50-plus pages long? I have a lot of questions about this week’s Write 6X6 prompt. But one thing I have learned over the years is to just jump in – knowing all the answers is not required (and most often not even possible!)

Dear Mary Anne,
     I see you over there. You are at a high school football game in September where you are watching your new fiancé’s brother play football. But you’re not watching the game; you’re grading a stack of papers. On a Friday night. And, oh yeah, you teach fourth grade
. . .

Flash forward to you leaving your classroom at the end of another long day in January, towing a luggage cart carrying five or six textbooks and a blank lesson plan for Wednesday. It’s Tuesday. A veteran teacher passes by and quips, “Ah, working more and enjoying it less, right?”

Now it’s the last day of the school year in May, and you are furiously assembling books the students created to take home for the summer. You’re using the new-fangled book binding machine the school just purchased. It’s your lunch hour, and you are sweating like a — well — a teacher who waited until the last minute to provide a special experience for her students in a room with a swamp cooler.

Dear, dear Mary Anne, the school year is not a nine-month slog with respite only allowed in June. You can’t hurl yourself against the wall year after year trying to attain teaching perfection. No such thing exists, and your health will suffer in the process.

You have ambitious plans for providing a wonderful school experience for your students. You have all these grand ideas of what makes a “good” teacher. But a “good enough” teacher who lives a healthy and balanced life will surely be enough by anyone else’s standards. Let go, at least a bit, and you’ll see that the world keeps spinning and your students keep on learning. And you will have many years in this profession you love.

The older me,
Mary Anne

As I look back on this letter, I am left with further questions: Would I have listened to this advice way back when? Is it desirable to have all pitfalls flagged ahead of time? Or are some missteps just part of the process of growth as a teacher and, perhaps more importantly, as a person?

 

You Belong Every Place

While age and enrollment status are key, the other demographics here also speak loudly: over half of our students are female and first generation with no or limited prior college experience, our occupational awards are equal to our transfer degrees, and, as an HSI, Hispanics make up more of our student population than any other ethnicity. Furthermore, we know our classrooms are also serving neurodivergent populations and those impacted by the current and severe mental health crisis. This is our community, and as a community college, our purpose is to serve the community in making all decisions with the following foresight: “How does this support our students?” A sense of belonging on campus is a paramount part of the puzzle, and as faculty, staff, and administration, we play the most essential role in fostering it. It starts with us. According to Sparks (2021), “A Review of Educational Research analysis of 46 studies found that strong teacher-student relationships were associated . . . with improvements on practically every measure schools care about: higher student academic engagement, attendance, grades, fewer disruptive behaviors. . . .” Furthermore, Maslow (1943) asserts belonging is one of the five basic needs associated with human motivation. We know our students are more likely to feel motivated and will be more likely to succeed and fulfill self-efficacy when they feel belongingness. A very wise special needs parent advocate once told me, “The child will always determine the place.” Meaning, if the student feels belongingness, then they will only thrive in the right place. Angelou believed in belonging to herself: “You only are free when you realize you belong no place — you belong every place — no place at all. The price is high. The reward is great…” (Goodreads, 2023). So, what does it mean to belong, and more importantly, how do we foster it on our campus?

To me, belonging means fitting in through: feeling a part of something greater, being respected and valued for my contributions, being recognized for my strengths and allowed weaknesses, and trusting my identity is also recognized and accepted. It isn’t new, and it is more than a buzzword. Thus, belonging is something I actively think about and plan for in my work as faculty at GCC. I’m not great with small talk, and I’d much prefer to simply get to work, but I try to make an effort to talk to my students when they come to class, know their preferred names and pronunciations, meet them where they are, offer referrals to other campus resources, welcome each one when they enter, offer them snacks, craft assignments which connect them to the content and their communities, constantly post campus events and happenings in Canvas Announcements, craft warmer-toned emails, use messaging in Canvas if they have fallen off of the radar, offer diverse readings, demonstrate gratitude and empathy when they share their circumstance with me, use music and humor, offer flexibility, maintain high standards and clear expectations, recruit for ENH112: Chicano Literature in hopes that it makes again (pero sin éxito), be real and do my best to be vulnerable and human if I make a mistake (post-COVID brain fog is real) or share a learning from my own experience. I have also been using Pear Deck to do emotional temperature “Check-ins.”

I’m not alone in these things. They are happening all over campus every day, all day. I know my colleagues and their commitment to the shared responsibility. I’m thinking to foster belonging on campus even more, possibly bolstering the concept of students belonging every place, it would take a team-approach where all of the current efforts are centralized, and we really seek a shared understanding and visibly address the invisible barriers for our students we may not be aware of.

References
Goodreads. (2023). A quote from conversations with Maya Angelou (literary conversations. Goodreads. Retrieved April 12, 2023, from https://www.goodreads.com/quotes/904289-you-only-are-free-when-you-realize-you-belong-no

Maslow, A. H. (1943). A theory of human motivation. Psychological Review, 50 (4), 370-96.

Sparks, S. D. (2021, September 17). Why teacher-student relationships matter. Education Week. Retrieved April 12, 2023, from https://www.edweek.org/teaching-learning/why-teacher-student-relationships-matter/2019/03#:~:text=A%20Review%20of%20Educational%20Research,fewer%20disruptive%20behaviors%20and%20suspensions%2C

 

Be Kind, Rewind

Dawn Gibbs hit me with that saying today while I was in the 05 English Office this afternoon. I was reading a sign on Dr. Jennifer Lane’s door that said something about being kind. We laughed about how old we are to remember that saying from the Blockbuster VHS tapes we used to rent. She actually had to remind me of the saying even though I’m older than her, but it got me thinking about my students and how young they are. It’s easy to forget they generally have no idea what the heck we are talking about when we make references to things. I can’t even remember what I was talking about, but one student spoke up after I made a comment about something and said, “Does anyone in this room look old enough to be alive in the 80s?” I did the math in my head and looked around the room. I guess he had a point. They were all traditional college students: 18-23, born between 2000-2005.

We had a good laugh at my expense, but it was all good. It gave us an opportunity to chit-chat a bit before we started the lesson. I’ve been teaching so long, that I don’t really think about how I build community in my classes anymore. I’m a competitive person by nature and I love to challenge students, but I usually make them do it in groups. Our classrooms are set up in 4 computer station pods, so technically I already have groups before we do anything. I’ll point at a pod (group) and say if all four people in this group can give me an answer, you can be top dog this week. No one even knows what top dog means, but they’re into it. “Name four NFL teams on the western side of the US.” “Name animals that walk on two legs.” I just make up stuff on the fly which is usually silly, and we debate the prompts before we settle on a good. It’s classic wasting class time. But is it really?

Of course not. We’re building community and building a sense of belonging in the class. I build in 15 minutes for questions and chit-chat at the beginning of each class where I ask them questions and practice their names. And at the end of the class in their digital exit ticket, I ask them three things. List one thing you learned today, one question you still have, and any random fact about anything. I’m always amused by what they write on these exit tickets. They like to joke and give me a hard time about asking dumb questions or how I still can’t pronoun their name, but thanks for trying. I try to keep it light, so students feel comfortable asking for help if they need it. It’s not really anything that’s planned (aside from the time). It’s just my natural way of teaching.